Theme Event, Specialty Cruise, Specialty Tour, Transportation, Alacarte Services
| * First Name |
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| * Last Name |
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| * Email Address |
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| Company Name |
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| Title / Dept |
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| * Address |
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| * City |
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| * State |
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| * Zip Code |
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| * Telephone |
ex: 888-888-8888 |
| Fax # |
ex: 888-888-8888 |
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| * Prospective Date(s) |
MM/DD/YY - MM/DD/YY |
| * Prospective Time(s) |
00:00 - 00:00 AM/PM |
| Est. Budget/Person |
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| # of People |
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| Transportation Needs to Event |
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| Pick up/ Drop off |
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| Reffered By |
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| Food / Beverage: |
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| Food/Beverage Type |
Breakfast
Lunch
Dinner
Cocktails & Appetizers
Dessert/Coffee |
| Food/Beverage Selection |
Mexican
Italian
Tex-Mex
American
Seafood
Steaks/BBQ
Texas Game |
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| Themes: |
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Tex-Mex
Mexican Fiesta
Country Western
High Tech
Jazz / Blues
Hawaiian Luau
German Fest
Beach Party
Hollywood
Comedy
Carnival
Mardi Gras
Casino
Musical
Wedding
Other:
Theme Colors:
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| Decor: |
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Chili Peppers
Colorful Beads
Small Pinatas
Balloons-Cluster
Small Sombreros
Small Cowboy Hats
Colorful Hankerchiefs
Confetti Eggs
Candles
Mexican Style Flowers
Colorful Paper Puff Flowers
Little Maraccas
Drums
Ball-in-Cup
Small Mexican Puppets
Flower Centerpieces
Customized Centerpieces Other:
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| Gift Tokens: |
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Hats (all types)
Leis
Nightlights
Gift Baskets
Beads
Cowboy Boots
Stetson Cowboy Hats |
| Other:
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| Facility: |
| I will consider any Facility in: |
San Antonio
Austin |
| Location: |
Indoor
Outdoor
Downtown
Ranch
Outside Downtown
Lake
Theme Park
Museum
Riverboat Cruise
Lake Boat |
| Details: |
Tents
Table
Chairs
Linens
Decorations
Balloon Art |
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| Live Entertainment: |
Guitar
Saxaphone
Flute
Harp
Mariachis
Bag Pipe
Accordian
Keyboard
Violin
Dulcimer
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| Speakers: |
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Other:
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| Photo's: |
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Film Based (Individual / Group)
Digital Photos (Individual / Group)
Scenic Group Photos
Photos on CD |
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| Describe your Group Goals, Objectives, and special needs for your event(s) : |
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Part 2 |
TRANSPORTATION INFORMATION |
| Prospective date(s) for Transportation: |
MM/DD/YY - MM/DD/YY |
| Wheelchair Access: |
Yes
No |
| Time for vehicle to be at your location: |
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| Exact time finished: |
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| Theme / Purpose for Transportation: |
(optional) |
| Number of people: |
(definate #, or range: ie. 30-40) |
| Pick-up Point: |
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| Exact Address: |
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| Drop-off Point: |
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| Exact Address: |
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| Service:
VIA Bus
Motorcoach
Mini Bus
Limo
Riverboat
Horse & Carriage |
| Event Host/Manager:
1 Event Host per Bus
1 Operations Manager to Meet/Greet |
| Party Buses:
Spurs Party Bus
Margarita Madness Party Bus
Debutant
50's Theme |
Party Bus Options:
Decor
Music
Food / Beverage
Other(please specify):
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Bus Decor:
Chili Peppers
Colorful Beads
Small Pinatas
Balloons
Small Sombreros
Small Cowboy Hats
Colorful Hankerchiefs
Mexican Garland
Mexican Puppets
Mexican Style Flowers
Colorful Paper Puff Flowers
Little Maraccas
Drums
Colorful Garland (Green, Blue, Red, White, Purple, etc.)
Other:
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Gifts/Tokens/Bags for your guests:
Hats(all types/themes)
Mexican Leis
Nightlights
Gift Baskets
Candy
Snack Packs
Beads
Stetson Cowboy Hats
Cowboy Boots
Other:
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Signs:
6 Small (4.25" X 5.5")
2 Mediums (8.5" X 11")
2 Large (8.5" X 22")
Other Sizes :
Company Name or Event Information on Signs:
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| Live Entertainment:
Guitars
Mariachis Other:
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Food/Beverages:
Boxed Lunch
Snack Gift Bags
Continental Breakfast
Cooler(2) with Iced Beverages (bottled water, Sodas, Beer)
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| Speakers or Guides: |
Photos:
Film Based (Individual / Group)
Digital Photos (Individual / Group)
Scenic Group Photos
Photos on CD |
Group Goals/Objectives/Special Needs or Notes:
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PAYMENT TERMS/POLICIES:
* Total payment necessary in our office, at least 10 days before the scheduled service date (unless special exceptions);
availability of Trolley’s, Vans & Buses is critical; another company may book the Vehicle before us, if we do not contract
and receive the necessary deposits/payments; Deposit is ½ of the total Final Payment, with the booking.
RATE RANGE: $65.75 (schools) to $85.00/hr. for Vehicles
ADDITIONAL SERVICES AVAILABLE: $16-20 per hour for on-site BTE Event Host or Operations Supervisor to
meet/greet guests as they board/depart vehicle, manage logistics, answer
questions, help guests as necessary, and assure guest safety.
PAYMENT METHODS: Check – Make payable to: BEST OF TEXAS EVENTS, INC.
and mail to: 401 Stafford Street , San Antonio , TX 78208
or, MC/VISA, AMEX, DISC]
or, Invoice
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* 2 hr. minimum booking on VIA Buses – each additional hour or portion of an hour is billed
per the standard rates [1.5 hr. min. for Schools] Rate discounts available for quantities!
* Deposit is ½ the Total Due, to book the vehicle and full payment or the Total Due, 1 wk. or 5 business days,before date
* Time is from the time the VIA Vehicle leaves the lot until the time the vehicle returns to the lot
* Management & Scheduling Charge for VIA Charters requiring more than 6 Trolley’s,Vans, Buses - $20.00/hr. per vehicle
* $50 Processing Fee at any time of cancellation once payment is received in our office
* Also, full rate is due for 1 VIA Bus for 1 hour + $50 if VIA Bus goes to location, but is not needed
* $35 Adjustment Fee for ordering or altering services less than 72 hrs. in-advance
* $75 Cancellation Fee within 72 hrs. of scheduled event
* Charge for additional VIA Van or Bus for luggage only - $70/hour |
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| Preferred Payment: |
| *Initial Deposit |
Invoice
MC/VISA
AMEX
DISCOVER |
| *Final balance |
Invoice
MC/VISA
AMEX
DISCOVER |
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Note: This form submits your proposal request via email. If you do not wish to submit your request using this form, you may choose to view a printable form at the top of this page and fax it to us. |
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